Knowledge that lives in people's heads leaves when the person does.
Years of experiential knowledge, undocumented processes, informal decision rules — automatically captured, structured, and made accessible. For everyone. At any time.
The most expensive knowledge in a company is what nobody wrote down.
Experienced employees leave — taking decades of implicit knowledge with them.
Onboarding takes months because processes are nowhere fully documented.
Questions are repeatedly asked to the same people — bottleneck instead of scaling.
Wikis and drives grow uncontrolled — nobody finds what they're looking for.
An AI system that captures, structures, and makes company knowledge accessible.
Knowledge Capture
Instead of manually maintaining documents — existing content is automatically indexed, linked, and made searchable.
Semantic Search
Employees ask questions in natural language and get precise answers — with source reference, not as hallucination.
Onboarding Acceleration
New staff find answers independently — without interrupting colleagues or waiting weeks to get up to speed.
Expert Relief
Recurring questions are answered by the system. A significant portion of company knowledge is preserved — even when the person leaves.
Especially relevant if:
You have knowledge holders whose absence or departure would be critical. Onboarding takes months because processes aren't documented. Internal questions keep landing with the same 2–3 people.
Three components. One knowledge base. Fully in your hands.
Data Ingestion
Connects to existing sources — SharePoint, Confluence, file drives, email, PDFs.
Retrieval System
Finds relevant content semantically — not just by keyword.
Answer Interface
Employees ask questions in chat — answers with source reference, no hallucination.
Runs on-premise or in your private cloud. Company data does not leave your infrastructure.
How It Works
Design Sprint
1–2 WeeksWe analyze your most important knowledge sources, define the most critical use cases, and show you in a live demo how the system responds to your own documents. You get: technical solution architecture, business case, and a clear go/no-go recommendation. Fixed price.
Implementation & Go-Live
4–8 WeeksSystem set up, data sources connected, retrieval calibrated, productive. Your departments test and validate — they decide when the system goes live. Clear scope, clear price.
Operations
OngoingNew documents, new processes, new employees — the system grows with you. Either as a managed service by us — or we hand over to your IT with full documentation. No vendor lock-in.
“Omniance has made our internal administration significantly faster and simpler — with excellent return on investment.”
INOS GmbH & Co. KG
Industrial On-Site Solutions
Built by a team with 16 AI patents and 14 years of applied AI development — at Philips Research, Heidelberg University Hospital, and CERN. Our standard: systems must work 10 out of 10 times. Not 9.
Meet the teamWhat knowledge in your company would be most expensive to lose?
No pitch. We look at your knowledge structure together — and honestly tell you whether an AI-powered knowledge system makes sense for you. If not, we'll say so.